VAT Invoice Generator — Your VAT Number, Rate and Total on Every Invoice

HMRC's guidance for a full VAT invoice lists: a unique, sequential invoice number; your business name and address; your VAT registration number; the invoice date; the time of supply (tax point) if it differs from the invoice date; the customer's name and address; a description of the goods or services; for each item, the quantity, the unit price excluding VAT and the VAT rate; the total excluding VAT; any discount; and the total VAT charged. Check VAT Notice 700/21 on GOV.UK for the current rules, as this is a summary, not tax advice.

If the total including VAT is £250 or less, HMRC lets you issue a simplified invoice, whether or not you're a retailer. It needs your business name and address, your VAT registration number, the time of supply, a description of what was supplied and, for each VAT rate, the total including VAT and the rate charged. Exempt supplies can't go on a simplified invoice. Above £250 you need a full or modified invoice. Check the current threshold and conditions with HMRC before you rely on it.

Type it into the Tax ID field under your business name; in English it prints as 'Tax ID' followed by your number. If you'd rather it read 'VAT Reg. No.', type that line into your business address instead, which prints exactly what you write. The customer's VAT number, needed for EU reverse-charge sales, goes in their address block.

Not in Invoita. Each invoice has one tax rate, and any line can be marked not taxable, which prints an asterisk and a 'Not taxable' note. If you sell goods at both the standard and the reduced rate, issue a separate invoice for each rate. For exempt or outside-the-scope lines, mark them not taxable and say why in the notes.

Leave the tax rate empty so no VAT is charged, put your VAT number in your details and the customer's VAT number in their address, and write the reverse-charge wording in the notes, for example 'Reverse charge: customer to account for VAT'. The exact wording and whether the reverse charge applies depend on what you sell and where, so check with HMRC or your EU tax authority.

Yes. Create as many VAT invoices as you like, in GBP, EUR or 23 other currencies, and download PDFs with no watermark and no signup. A free account adds saved customers, reusable templates, custom fields for things like a tax point or PO number, and paid and unpaid tracking.