Roofing Invoice Generator — Every Square Accounted For

A roofing invoice should include your company name, phone, and contractor license number, the customer's name and the property address, the job dates, the roof size in squares, tear-off and disposal, each material (shingles, underlayment, ice and water shield, drip edge, flashing, vents, ridge cap) with quantity and price, any decking replaced, labor, dumpster and permit fees, change orders, tax where it applies, deposits already paid, the balance due, your payment terms, and your workmanship warranty.

Many roofers take a deposit large enough to cover the material order, often 10–50% depending on the job size and the deposit limits in your state (some states cap deposits on home improvement contracts). Send a deposit invoice, e.g., 'Deposit — full replacement, 28 squares — $5,000', due on receipt. On the final invoice, list every line and note 'Deposit of $5,000 received 3 June (INV-117)' so the balance is clear.

Treat it as a change order with its own line, priced per sheet, e.g., 'Replace damaged 7/16" OSB decking — 9 sheets @ $85'. Agree the per-sheet price in the original estimate so the customer isn't surprised, take photos before you cover it, and note the date they approved the extra work. Clear change order lines are the most common thing that keeps a roofing bill from turning into a dispute.

Yes. Marking up shingles, underlayment, and accessories is standard; it covers ordering, delivery coordination, waste, and standing behind the materials. Most roofers list materials at their selling price per bundle, roll, or square. On insurance jobs, make sure your lines and quantities match what you can support with photos and measurements, and keep your supplier invoices.

It depends on where you work. In some places only materials are taxable, in others the whole job is taxed as a real property improvement, and some treat the contractor as the end consumer of the materials. Invoita applies one tax rate per invoice and lets you mark lines as not taxable, so you can match whichever rule applies. Check with your state or a local accountant.

Yes, completely free. Create unlimited roofing invoices and estimates with your logo, license number, and full materials breakdown, and download clean PDFs with no watermark and no signup. A free account adds saved customers, saved templates, and paid/unpaid tracking.