Hotel Invoice Generator — Professional Guest Billing

Put each charge on its own line with a quantity and a rate: for example 'Deluxe King, 12–15 Oct' with quantity 3 (nights) at $189, then 'Breakfast for two' with quantity 3 at $36, then extras such as parking or minibar. Set your sales or VAT rate as the invoice's tax, and add an occupancy or city tax as its own line marked not taxable. The subtotal, tax and total are calculated for you, and the guest sees exactly what each night and each extra cost.

Yes. Create one invoice per guest, each addressed to that guest, with their share of the room nights and only their own incidentals. Put the room number and booking reference in the notes of each invoice so the two bills can be matched to the same stay. If a company pays the room and the guest pays extras, do the same: one invoice to the company for the room, one to the guest for the rest.

A hotel invoice should include the hotel name, address, and contact details, the guest name, check-in and check-out dates, a nightly room rate breakdown, applicable taxes (occupancy tax, tourism levy, VAT), itemized additional charges (room service, minibar, parking, spa, Wi-Fi), any deposits or prepayments applied, the total amount due, and the payment method used or accepted.

Corporate guests often need invoices addressed to their company (not the individual), with a purchase order or booking reference number, a single consolidated bill for the entire stay, and sometimes a split between room charges billed to the company and incidentals billed to the guest. In Invoita, address the invoice to the company and put the PO or booking number in the notes, or in a custom field with a free account.

For group invoicing, create line items for each room type and quantity (e.g., '5x Deluxe King — 3 nights @ $189/night'). Add shared charges like meeting room rental, catering, and AV equipment as separate items. Include the group name, event dates, and any negotiated rate codes in the notes section for reference.

Tax requirements vary by location. Common hotel taxes include occupancy or lodging tax (city/county), tourism or bed tax, state sales tax, and VAT in many countries. Some cities stack multiple taxes — e.g., New York City charges state sales tax, city hotel room occupancy tax, and a state hotel unit fee. Always check local regulations and list each tax separately on the invoice. Invoita applies one tax rate; add any other levy as its own line and mark it not taxable.

Yes. For extended stays, you can bill weekly or monthly rather than nightly. Create line items showing the billing period, rate, and any adjustments for long-stay discounts. Use the notes section to reference the extended stay agreement and running balance if applicable.

Yes, 100% free. Create unlimited hotel invoices with itemized charges, taxes, and your property branding. Download professional PDFs without any signup, watermarks, or fees.