Handle progress billing, material costs, change orders, and retainage without the headache. Create detailed contractor invoices and download professional PDFs in minutes.
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Tracking percentage completion across phases, calculating retainage holdbacks, and formatting milestone invoices takes hours in spreadsheets. Invoita's flexible line items let you structure progress payments exactly how your contract specifies.
Lumber prices shifted, the client upgraded tile, supply chain delays forced substitutions. Your invoice needs to reflect actual costs with clear line-by-line breakdowns so clients understand exactly what they're paying for.
Unapproved or poorly documented change orders are the number one cause of construction payment disputes. A professional invoice that clearly references each CO number and approval date eliminates ambiguity.
Running three jobs simultaneously means three different billing schedules, three different scopes, and three different clients. You need a tool that lets you create project-specific invoices fast — not a one-size-fits-all template.
Add your company info, logo, and contractor license number. Enter the client's name, project address, and contract or PO number.
Break down costs by category. Add line items for labor hours, material costs, equipment rental, subcontractor work, and any approved change orders.
Download a professional PDF with your full breakdown. Or sign up free to track payments, send reminders, and manage invoices across all your projects.
Every construction invoice should include the original contract number and, for GC work, the purchase order number. This connects your invoice to the approved scope and speeds up processing — especially with larger companies that have accounts payable departments.
General contractors, property managers, and commercial clients expect cost breakdowns by category. List labor with hours and rates, materials with unit costs, and equipment rental separately. This transparency builds trust and reduces pushback.
Never bury change order costs inside general line items. Create a distinct section or label (CO #1, CO #2) with the description, approval date, and cost. If a change order dispute arises, your invoice serves as part of the paper trail.
Progress billing protects your cash flow and limits exposure. Bill at agreed milestones (foundation, framing, rough-in, finish) rather than accumulating costs. Front-loaded billing schedules (more money earlier) reduce risk on long projects.
Many states require your license number on invoices and estimates. Even where not legally required, including it signals legitimacy and professionalism — especially when bidding against unlicensed competitors.
Progress billing means invoicing a client at defined milestones during a project rather than all at once at the end. For example, you might bill 20% at foundation completion, 30% at framing, 30% at rough-in, and 20% at final walkthrough. This keeps cash flow steady and reduces risk for both contractor and client. Invoita lets you add milestone line items with percentage completion on each invoice.
Retainage (typically 5-10% of each progress payment) is held back by the client until project completion. On your invoice, show the full earned amount, then add a separate line item or note subtracting the retainage percentage. Release the retained amount in a final invoice after the project passes inspection. Clearly labeling retainage prevents disputes.
A construction invoice should include the project name and address, contract or PO number, billing period, a breakdown of labor and materials, change order references, the percentage of work completed (for progress billing), retainage amount if applicable, and payment terms. Include your contractor license number where required by state law.
Add change orders as separate clearly-labeled line items on your invoice (e.g., 'CO #3 — Additional electrical rough-in per client request, approved 03/15'). Reference the signed change order number and approval date. This creates a paper trail and prevents disputes over unapproved work.
Yes. Invoita's line item system lets you group and label items however you need. Create separate sections or use descriptive prefixes like 'LABOR:' and 'MATERIALS:' to keep costs transparent. Clients and general contractors expect this level of detail.
Completely free. Create unlimited construction invoices, add your company logo, include detailed line items for labor, materials, and change orders, and download professional PDFs — all without creating an account or paying anything.
No signup, no watermarks. Detail every cost, download a clean PDF, and get paid for every phase of the job.