Construction Invoice Generator — Bill Every Job Right

Progress billing means invoicing a client at defined milestones during a project rather than all at once at the end. For example, you might bill 20% at foundation completion, 30% at framing, 30% at rough-in, and 20% at final walkthrough. This keeps cash flow steady and reduces risk for both contractor and client. In Invoita, put each milestone on its own line and write the percentage complete in its description.

Retainage (typically 5-10% of each progress payment) is held back by the client until project completion. On your invoice, either bill each line net of retainage and say so in its description, or bill the full earned amount and state the retainage held in the notes. Release the retained amount in a final invoice after the project passes inspection. Clearly labeling retainage prevents disputes.

A construction invoice should include the project name and address, contract or PO number, billing period, a breakdown of labor and materials, change order references, the percentage of work completed (for progress billing), retainage amount if applicable, and payment terms. Include your contractor license number where required by state law.

Add change orders as separate clearly-labeled line items on your invoice (e.g., 'CO #3 — Additional electrical rough-in per client request, approved 03/15'). Reference the signed change order number and approval date. This creates a paper trail and prevents disputes over unapproved work.

Yes. Label each line with a prefix like 'LABOR:' or 'MATERIALS:' and drag the lines so each group sits together. Mark labor lines as not taxable if only materials carry sales tax. Clients and general contractors expect this level of detail.

Completely free. Create unlimited construction invoices, add your company logo, include detailed line items for labor, materials, and change orders, and download professional PDFs — all without creating an account or paying anything.