Graphic Design Invoice Generator — An Invoice That Looks Designed

Your studio name and contact details, the client's name and address, an invoice number, issue and due dates, the project name, and each deliverable as its own line (e.g., 'Logo design — 3 initial concepts, 2 revision rounds — $1,200'). Add any extra revision rounds, stock assets, rush fees and the licence or usage rights being granted, then show any deposit already paid and the balance due. Payment terms and how to pay belong in the notes.

State in your quote how many rounds are included (two is common), then bill anything beyond that as its own line. Either a flat fee per round ('Additional revision round — 1 × $150') or hourly ('Revisions beyond scope — 2.5 × $80'). In Invoita you can rename the Qty column to 'Hours' or 'Rounds' so the line reads naturally. Clients rarely dispute extra rounds when the original limit is quoted back to them in the notes.

Yes. The invoice is often the document a client's legal or procurement team keeps, so spell out what they are buying: for example 'Usage licence — print and digital, North America, 2 years — $600', or 'Full copyright transfer — $1,500'. A common term is 'Rights transfer on receipt of full payment', which you can put in the terms section so it prints on every invoice.

Issue a deposit invoice first, typically 30–50% of the quoted fee, with a single line such as '50% deposit — Brand identity project — $2,400' and terms set to due on receipt. You can rename the title to 'Deposit Invoice'. On the final invoice, list the full project lines and note 'Deposit of $2,400 received 3 March (INV-041)' so the balance due is clear. For longer projects, bill by milestone: concepts, refinement, final files.

List each asset as its own line with the source and licence type, for example 'Stock image — standard licence, 3 × $15' or 'Font licence — desktop, 1 × $65'. Many designers add a small handling margin; whatever you do, say it plainly. If the licence is bought in the client's name, note that too so they know who holds it. Invoita applies one tax rate per invoice, and you can mark any line as not taxable.

Yes. Create as many design invoices as you like, add your logo and accent colour, choose from six templates and download a PDF with no watermark and no signup. Invoita does not send or collect anything on your behalf: you download the PDF and email it to your client yourself. A free account adds saved clients, saved templates and paid/unpaid tracking.