Electrician Invoice Generator — Itemized, Licensed, Done
Bill service calls, labor, materials, and permit fees on a clean, branded PDF with your license number on it. Works on your phone at the panel or on the desktop for commercial jobs.
No signup required. 100% free.
Sample electrician invoice
A filled-in example with made-up details. Open it in the editor, click anything on the paper and change it to yours, then download the PDF.
Brightline Electric LLC
4410 Kenny RdColumbus, OH 43220(614) 555-0163Electrical Contractor Lic. #EC-58214[email protected]INVOICE
No. BE-24117
Terms: Due on receipt
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Labor: 60A EV charger circuit, garagePanel to east garage wall, 42 ft run, tested at 240V4.5 × $115.00No sales tax | 4.5 | $115.00 | $517.50 |
| 60A 2-pole breaker1 × $68.00 | 1 | $68.00 | $68.00 |
| 6/3 NM-B copper cableBilled per foot48 × $4.85 | 48 | $4.85 | $232.80 |
| NEMA 14-50 receptacle, industrial gradeWith weatherproof box and cover1 × $89.50 | 1 | $89.50 | $89.50 |
| Misc. materials and connectorsStaples, clamps, bushings1 × $24.00 | 1 | $24.00 | $24.00 |
| Change order: exterior 20A GFCI receptacleRight of garage door, in-use cover; approved by text Oct 51 × $185.00 | 1 | $185.00 | $185.00 |
| Permit and inspection feePermit #ELE-26-04418, pass-through1 × $145.00No sales tax | 1 | $145.00 | $145.00 |
- Subtotal
- $1,261.80
- Sales tax (7.5%)
- $44.95
- Total
- $1,306.75
Notes
Installed a dedicated 60A circuit for the customer's EV charger; panel had space, no load-centre changes needed. Final inspection booked for Oct 14 under permit #ELE-26-04418.Terms
Due on receipt by card, check or bank transfer. 1-year workmanship warranty; devices and fixtures covered by manufacturer warranty.Electrical Billing Problems, Fixed
Materials Are Hard to Itemize
A single circuit add can mean wire by the foot, a breaker, boxes, devices, and connectors. Lump it into one 'materials' line and customers assume you padded it. Invoita gives each item its own line with quantity and price, so the math is visible.
After-Hours Work Costs More
A tripped main at night or a commercial outage on a weekend justifies a premium rate, but only if the invoice shows it. List the emergency call-out separately, note the time you arrived, and bill labor at your after-hours rate on its own line.
Permits and Inspections Add Lines
Panel upgrades, EV charger circuits, and service changes usually need a permit and an inspection. Customers should see those as pass-through costs, separate from your labor. Add each fee as its own line and put the permit number in the notes.
Contractors Want PO Numbers
General contractors and property managers often won't process an invoice without their PO or job number and a clear scope. Add those to the notes, or as a custom field with a free account, and set Net 30 terms for commercial accounts.
How to Create an Electrical Invoice
Add Your Business and License
Enter your business name, phone, logo, and electrical license number. Add the customer or contractor name, the job address, and any PO or job reference they gave you.
Itemize Labor and Materials
Add the service call, labor (hours or flat rate), each material with quantity and price, and permit fees. Set your tax rate, mark labor lines not taxable where only materials are taxed, and choose your payment terms.
Download and Hand It Over
Download the PDF and text or email it to the customer yourself, or copy a share link. Sign up free to save repeat customers and contractors and to track which invoices are still unpaid.
Features Electricians Need
Electrician Invoicing Tips
Say where the work was done
'Replaced outlet — $85' tells the customer nothing a year later. 'Replaced 2 failed receptacles with 20A GFCI, kitchen counter left of sink; tested trip and reset' identifies the circuit, shows the work was to code, and helps the next electrician who opens that box.
Separate the service call from the repair
Show the trip and diagnostic fee as its own line, then labor and materials below it. Customers accept the service call more readily when they can see it covers showing up and troubleshooting, and it keeps your pricing consistent from job to job.
Bill wire by length, not by the spool
Write '14/2 NM-B — 65 ft @ $0.85/ft' rather than '1 roll of wire'. Customers pay for what went into their walls, and per-foot lines make it obvious you didn't charge them for a full 250 ft spool when you used a quarter of it.
Document change orders before you bill them
When a customer adds work mid-job (an extra circuit, more recessed lights), label it 'Change order' on its own line with a short description. If they approved it by text, note the date. It keeps the final invoice from looking like it drifted above the estimate.
Put your license and warranty on every invoice
Many jurisdictions require your license number on contracts and invoices, and customers look for it. Add it once to a saved template along with a warranty line such as '1-year workmanship warranty; devices and fixtures covered by manufacturer warranty'.
Frequently Asked Questions
An electrician invoice should include your business name, phone, and electrical contractor license number, the customer's name and the job address, the date of service, a description of the work and where in the building it was done, the service call fee, labor (hours at your rate or a flat price), materials with quantity and price, permit and inspection fees, tax where it applies, the total due, your payment terms, and your workmanship warranty.
Put it on its own line, e.g., 'Service call — includes first 30 min diagnostic — $95', then bill time beyond that as labor. Many electricians credit the service call toward the repair if the customer approves the work; show that as a discount so the credit is visible rather than silently dropping the fee.
List anything with a meaningful cost on its own line: breakers, GFCI/AFCI devices, fixtures, panels, surge protectors, and wire by length (e.g., '12/2 NM-B — 50 ft'). Small consumables like wire nuts, staples, and tape can go on one 'Misc. materials and connectors' line. Customers rarely question an itemized list; they question one big 'materials' number.
Break it into stages the customer can follow: the panel and main breaker, branch breakers, grounding and bonding materials, labor, the permit fee, and the utility disconnect/reconnect coordination if you charge for it. Put the permit number in the notes, or in a custom field with a free account, so the invoice ties to the inspection record.
Yes. Rename the title from INVOICE to ESTIMATE for quotes, and itemize the same way you'll bill. For extra work requested mid-job, add a clearly labelled change-order line, e.g., 'Change order: add 2 recessed lights in hallway — $340', so the final invoice shows what was added beyond the original quote.
Yes, 100% free. Create unlimited electrical invoices and estimates with your logo, license number, and materials breakdown, then download a clean PDF with no watermark and no signup. A free account adds saved customers, reusable templates, custom fields, and paid/unpaid tracking.
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Free tools
Professional Electrical Invoices, Free
No signup, no watermarks. Itemize service calls, labor, materials, and permits, add your license number, and download a clean PDF in minutes.