Create stunning invoices for sessions, weddings, commercial shoots, and events. Handle deposits, packages, usage licensing, and extras — then download a branded PDF that matches your portfolio.
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Clients pay a deposit to reserve a date, then you need to track that partial payment and subtract it from the final invoice months later. Without a clean system, deposits get miscalculated, double-billed, or forgotten — creating awkward conversations with clients.
Personal use, social media commercial use, print advertising, unlimited commercial — each usage level has different value. Clients don't understand why a photo costs one thing for Instagram and another for a billboard. Your invoice needs to spell it out clearly.
The base package includes 4 hours and 200 edited images, but the client added 2 extra hours, an album, and a canvas print. Your invoice needs to show the package, the add-ons, the total, and still look clean — not like a chaotic spreadsheet.
Weddings and large events often require a second photographer or assistant. You need to bill for their time transparently, whether you pass the cost through or mark it up. A line-by-line invoice handles this without hiding costs or creating suspicion.
Add your studio or business name, upload your logo, and fill in your contact information. Enter the client's name, event type, and session date.
Add the photography package as the main line item, then list any extras — additional hours, albums, prints, travel, second shooter. Apply the deposit as a credit and set the balance due date.
Download a branded PDF to email to your client. Or sign up free to track deposits, send reminders, and manage invoices across all your shoots.
Don't just verbally agree on a deposit. Send a formal invoice immediately with the event date, package selected, deposit amount (25-50% is standard), and the date the remaining balance is due. This creates a binding paper trail and secures the date professionally.
Add a note or line item specifying the licensing terms: 'Personal use license — print and digital, non-commercial' or 'Commercial license — social media, web, print advertising, 12 months'. Clients refer to invoices more than contracts, so this reminder prevents unauthorized usage disputes.
Write the package as one line item with all inclusions listed in the description. Then add separate line items for each extra (additional hour, album upgrade, travel fee). This format shows clients the package value and makes upsells transparent.
For weddings and events, require the remaining balance 2-4 weeks before the shoot date. After the event, photographers have zero leverage — the client already has their experience. Pre-event payment protects your income and is industry standard.
Add a brief note: 'Deposit is non-refundable. Rescheduling available with 30 days notice.' This appears on every invoice and reinforces the policy. When a client cancels last-minute, the invoice itself serves as documentation of the agreed terms.
Create an invoice before the shoot with a line item for the deposit amount (typically 25-50% of the total package price). Label it clearly as 'Booking deposit — [Event type], [Date]' and note that the remaining balance is due on a specific date (e.g., 2 weeks before the event). After the shoot, send a final invoice showing the total, the deposit already paid as a credit, and the remaining balance due.
Yes, especially for commercial work. Specify exactly what rights the client is receiving — personal use only, commercial use for social media, unlimited commercial use, etc. Add licensing as a separate line item if you charge differently for different usage levels. For editorial and advertising clients, usage licensing can be the most valuable part of the invoice.
List the package name and inclusions as the main line item (e.g., 'Wedding Premium Package — 8 hours coverage, 2 photographers, online gallery, 500+ edited images'). Then add any a la carte extras as separate items: additional hours, albums, prints, second shooter, travel fees. This shows clients exactly what's in the package and what they're adding on top.
Add a separate line item: 'Second photographer — [Name], 6 hours @ $75/hr' or 'Second shooter — full day coverage, $600'. Be transparent about the cost even if you're absorbing it into your margin. For weddings and events, clients expect to see this as a line item, and it justifies your overall pricing.
A photography invoice should include your studio name and contact details, the client's name and information, the session or event date and location, a description of the package or services booked, the number of hours of coverage, usage licensing terms, any additional charges (travel, albums, prints, second shooter), deposits already paid, the balance due, and your payment terms and accepted methods.
Completely free. Create unlimited photography invoices with package breakdowns, deposit tracking, and your studio branding. Download professional PDFs without signing up, and there are never any watermarks or hidden fees.
No signup, no watermarks. Invoice for deposits, packages, and prints with the polish your brand deserves.