Moving Invoice Generator — Every Hour and Box Accounted For

A moving invoice should include your company name, phone, and any license or DOT number your state or country requires, the customer's name, the move date, the pickup and delivery addresses, the crew size and truck, hours worked with start and finish times, travel time or a trip fee, packing materials with quantities, extra charges such as stairs, long carries, heavy items, or storage, the valuation or protection option chosen, any deposit already paid, the balance due, and your payment terms.

Local movers commonly bill a flat travel fee or 'double drive time', meaning the drive from the yard to the first stop and back from the last stop. Whichever you use, put it on its own line, e.g., 'Travel time, yard to pickup and return — 1 hr @ $165/hr', and state the policy in the estimate so the customer knows the clock covers the drive.

Many local movers take a small booking deposit to hold the date and crew, especially for weekends and month-end. Send a deposit invoice, e.g., 'Booking deposit — 2-bedroom move, 30 Aug — $150', due on receipt. On the final invoice, list the hours and charges and note 'Deposit of $150 received 18 Aug (INV-331)' so the balance is clear. Interstate moves in the US have their own federal rules on estimates and paperwork, so check those before you set deposit terms.

List each material with quantity and price, e.g., 'Medium boxes — 25 @ $3.50', 'Wardrobe boxes — 4 @ $16', 'Mattress bags — 2 @ $12', 'Packing paper — 2 bundles @ $28'. Selling materials at a markup over your cost is normal. A clear count lets the customer check what was used, and lets you credit unused boxes if you offer that.

It depends on the state. Many states don't tax moving labor or transportation, but packing materials sold to the customer and storage are often taxable. Invoita applies one tax rate per invoice and lets you mark individual lines as not taxable, so you can tax the materials and leave labor and the truck untaxed. Check the rules where you operate.

Yes, completely free. Create unlimited moving invoices and estimates with your logo, crew hours, and materials, and download clean PDFs with no watermark and no signup. A free account adds saved customers, saved templates, and paid/unpaid tracking.